Although Microsoft 365 is hosted in a well-protected cloud, you may still risk data loss when malware attacks, human errors, etc., are taken into account unless you already have one of the proven Office 365 backup solutions. Exchange servers have been replaced by Microsoft 365 in many organizations due to their progress compared to the latter.
Microsoft Office 365 is nowadays the most familiar business productivity package. Millions of millions of people around the world now use Office 365. With the Office 365 backup solutions, the user can work efficiently online, share files and spreadsheets, and work from home, laptops, or mobile devices.
Office 365 carries Microsoft Office into the cloud, carrying many risks. Microsoft Retention Policies does not have the daily backup and backup process you need to restore data once it has been manually or automatically deleted from your account.
Top 3 Reasons for Businesses to Look for Office 365 Backup Solutions
1. Human error
Human error is practically the ultimate cause of cyber security breaches. From simply opening the wrong email to accidental deletions to disgruntled employees, it’s easy to delete Microsoft 365 data, hold it hostage, purchase software, or damage it.
User error can be recovered with a comprehensive backup status. On the other hand, backup vendors offer data protection for cloud object storage. It leaves a gap in critical data protection that is not covered by Office 365.
2. Restriction of Microsoft service
Microsoft does not cover you. Under the Microsoft Service Agreement, they do not guarantee the return of your content or data that you have saved in the event of termination.
Microsoft recommends automated backups by employing third-party Office 365 backup solutions to fill this gap.
3. Restrict the recycling bin
Microsoft 365 stores deleted emails in the Recycle Bin for up to 90 days, and many system administrators use the Recycle Bin as a temporary repository for data backups.
Using this recovery solution is extremely risky because the Recycle Bin does not have the same data security features as your SaaS backup, which exposes your Microsoft 365 data to ongoing threats.
Top Microsoft Office 365 Backup Solutions
Acronis
With this Office 365 backup solution, Microsoft Exchange Online email Acronis Backup, attachments, contacts, tasks, group mailboxes, archived mailboxes, and calendars. With Acronis, you are able to back up files and folders for Microsoft OneDrive and flexibly restore all necessary data, including permissions.
Altaro
Altaro is becoming a market leader in backup and recovery solutions for organizations. Their Microsoft 365 Backup and Restore solution backs up Office 365 mailboxes and files stored in OneDrive and SharePoint backup. It is a cloud-based solution that makes it easy for individuals to deploy and configure.
AvePoint
AvePoint offers secure automated backup and recovery and supports a wide range of services. Their backup service covers all data for Exchange Online, SharePoint Online, OneDrive data, Office 365 Groups, Microsoft Teams backup, etc.
Veeam
Allows organizations to retrieve emails and data from Office 365 and back up the premises or another cloud backup. Veeam Backup for Microsoft Office 365 eliminates the risk of losing access to and control over Office 365 data, including Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams. Your data is always protected and available.
Commvault
Commvault is a data and information management market leader and provides intelligent and scalable solutions. The effectiveness and reliability of Commvault tools have made it a leader for eight years in the Gartner Magic Quadrant report. The device is integrated with comprehensive functions to help you in different situations.
Spanning
Spanning Backup is a cloud-based Office 365 backup solution for backing up and storing data in the cloud. The software allows the user to automatically back up all Office 365 emails, calendars, and OneDrive data. Once the Office 365 account data has been deleted, the user will be able to restore it immediately. A free trial is available.
SolarWinds
SolarWinds is an industry-standard and widely recognized backup service provider. SolarWinds can manage backups of Microsoft 365 data as part of the entire backup system. They offer data backups and functional granular search and recovery, whether submitted to OneDrive, SharePoint sites, individual email, or other data.
Back up
Backupify has been a reliable backup platform since it launched with a consumer model. It has expanded into an enterprise instead of an enterprise solution creating a reduced tool for consumers. Their Microsoft 365 backup platform covers lost data from Exchange, OneDrive, SharePoint, and Teams.
CodeTwo
This solution works on any 64-bit Windows client, including the desktop operating system, and it’s up to you to provide local storage for your backups. You can filter out older backup data – only data from the last two years, for example – and exclude folders.
UpSafe
UpSafe is a robust cloud-based backup solution for hybrid businesses running both Microsoft 365 and Google’s G Suite. Data from Outlook, OneDrive, Calendar, SharePoint, and contacts can be backed up and stored by data encryption.
Conclusion
Microsoft 365 is a substantial cloud-based offering for businesses of all sizes looking for productivity applications without local maintenance costs. Although maintaining the platform is not your thing, it is still essential to stay on top of other tasks. The most important of these is the backup of your data.
One of the most common errors in Office 365 backup is the assumption that data protection is unnecessary. There is a misconception among some IT administrators that Office 365 does not require a backup because it works in the cloud.
This puzzlement originates from Office 365, which is a highly available Software-as-a-Service (SaaS) application, but high availability is not the same as data protection.
Sure, storing data in the cloud offers more redundancy than just storing files on a local hard drive, but using the cloud is not the same as backing up. Hopefully, this post did the proper comparison of the best Office 365 backup solutions as you need to pick the most appropriate Office 365 backup solution for you and your company.